Tech pack template

Free clothing tech pack template — Excel download

Every sheet in the template

hln-tech-pack-template.xlsx1 / 7

Cover — the style, identified

One page that lets the factory file your style, quote it and find the right version later. Keep the style number on every document from here on.

	A	B	C
1	Field	What to put in it	Example
2	Style number	Your internal code for the style. It becomes the reference on samples, invoices and cartons.	Example: HLN-2401-HOOD
3	Style name and category	What the product is in plain words, so the sample room can sort it by line.	Example: Oversized hoodie, unisex
4	Season and delivery window	When the goods must reach your warehouse — this drives fabric booking and the shipping mode.	Example: FW26, in store by August
5	Brand and contact	Who the factory quotes, who approves samples, and where samples ship.	Example: brand@example.com
6	Target quantity	Pieces by colour and size, or the range you are deciding between. This is what makes a quote real.	Example: 300 pieces, 3 colours
7	Version and date	Which revision this is and what changed. Factories quote the version they were sent.	Example: v3, 12 May 2026
8	Target retail price	The price point you are designing to — optional, but it helps the factory propose the right fabric and construction.	Example: US$79

Sketch — what it looks like

Pictures remove more misunderstandings than any paragraph. A flat drawing, a marked-up photo or a physical reference all work; the notes around them are what make them useful.

	A	B	C
1	Field	What to put in it	Example
2	Front view	A flat sketch, a clean photo or a marked-up screenshot. Mark seams, pockets, closures and panel breaks.	Example: flat-front.png
3	Back view	Same treatment. Note any back print, yoke seam or panel split.	Example: flat-back.png
4	Numbered callouts	Number every detail on the sketch; explain each number once on the Construction sheet.	Example: 1: lined hood
5	Reference garments	Photos of a product you own, with what to copy and what to change. Often faster than a drawing.	Example: Fits like this, 4 cm longer
6	Point-of-measure lines	Optional lines showing where each measurement is taken, keyed to the Measurements sheet.	Example: A, B, C

BOM — every material, line by line

The bill of materials is where price is made. List each part separately — body fabric, rib, trims, labels, packaging — with the columns below. Consumption per piece and colour references are what let a mill quote the same thing twice.

	A	B	C
1	Field	What to put in it	Example
2	Part	Where the material goes: body, hood, cuffs, pocket lining, drawcord.	Example: Body
3	Material	The trade name, so the factory can propose an equivalent if yours is unavailable.	Example: French terry
4	Composition	Fibre percentages. Drives price, hand feel and most of the duty rate.	Example: 80% cotton / 20% polyester
5	Weight	Grams per square metre — convert your oz/yd² figures first.	Example: 320 GSM
6	Colour	A Pantone reference or “match to swatch”. Note where the body and trims differ.	Example: Pantone 19-4024 TPX
7	Supplier or reference	Your supplier, an existing fabric code or a physical swatch you will courier.	Example: swatch sent 12 May
8	Consumption	Metres or kilograms per piece including wastage. We verify it, but a starting figure speeds up costing.	Example: 1.4 m per piece
9	Notes	Finish, shrinkage, stretch direction, test requirements, minimum per colour.	Example: Enzyme wash, max 5% shrinkage

Measurements — the size set, point by point

A garment is inspected against this sheet, so it has to be unambiguous. One row per measurement, one column per size, and a tolerance — this is the sheet that prevents a shipment being rejected over a 1 cm difference.

	A	B	C
1	Field	What to put in it	Example
2	Points of measure	One row per point: chest width, body length, shoulder, sleeve, hem, cuff, hood opening, pocket placement.	Example: Chest width
3	How each point is measured	One sentence per point, e.g. “chest width: 2.5 cm below the armhole, laid flat, edge to edge”.	Example: 2.5 cm below armhole, edge to edge
4	Size columns	XS to XXL, or the size set you actually sell. Add columns rather than approximating.	Example: XS–XXL
5	Tolerance	The acceptable difference per point — ±1 cm on knitwear is common. Without it nothing can be inspected.	Example: ±1 cm
6	Unit	Centimetres are the factory standard. Inches are fine if the column is labelled.	Example: cm
7	Sample vs bulk	Record which pattern version and sample round the sheet describes.	Example: approved sample, round 2

Construction — how it is sewn

This sheet is where a good sample becomes a repeatable order. Describe the stitches, seams, thread and decoration exactly; anything left vague will be decided by whoever is on the machine.

	A	B	C
1	Field	What to put in it	Example
2	Stitch type and density	For example single-needle lockstitch at 12 stitches per inch, overlock at 4–5 mm.	Example: SNLS 12 SPI
3	Seam type and finish	Flatlock, overlock, taped shoulder-to-shoulder, French seams. A photo of a seam you like helps.	Example: Taped shoulders
4	Thread	Thread type and colour: match the body or use a contrast.	Example: Tex 30, match body
5	Print position and size	Placement, width × height, number of colours and the artwork file. Name the method if you care about it.	Example: Front, 28 × 20 cm, 3 colours
6	Embroidery position and stitches	Placement, size and approximate stitch count per logo — stitch count is a cost driver.	Example: Left chest, ~4,500 stitches
7	Hardware	Zipper type and length, drawcords, eyelets, snaps; colour and any test requirement.	Example: YKK #5, nickel-free
8	Topstitching	Width and colour of visible stitching — a small detail that changes the look.	Example: 2 mm, tonal

Labels and packaging — what ships with it

Private label lives here: the trims and print that carry your brand, and the carton the goods arrive in.

	A	B	C
1	Field	What to put in it	Example
2	Main label	Woven or printed, where it sits (usually centre back neck) and how it is attached.	Example: Woven, centre back
3	Care label	Fibre content, care symbols and the languages your market requires.	Example: EN/ES/FR, side seam
4	Hang tag	Size, material, attachment and whether a price is printed.	Example: Matte card, black cord
5	Fold and polybag	How the garment is folded, bag type, size sticker and any suffocation warning.	Example: Tissue wrap, recycled PE bag
6	Barcode or stickers	Your SKU barcode, EAN/UPC or retail-specific labels — send the files.	Example: UPC-A
7	Carton packing	Pieces per carton, size and colour ratio, carton size and weight, shipping marks.	Example: 50 pcs, assorted sizes

Colorways — the colour plan

Colour is the most common cause of a bulk-fabric surprise. Name every colour, reference it to something physical and say how many pieces each one carries.

	A	B	C
1	Field	What to put in it	Example
2	Colour name	The name you sell under. Keep it stable between sample and bulk.	Example: Sea Green
3	Colour reference	Pantone TCX/TPX, a lab-dip reference or “match to sample”. Approve the lab dip before the dye lot.	Example: Pantone 17-5117 TPX
4	Quantity per colour	How many pieces per colour. Below a fabric minimum, two colours may share a lot or carry a surcharge.	Example: 120 / 100 / 80
5	Size breakdown	How many of each size per colour — this sets fabric consumption and packing.	Example: S–XXL, 20% / 30% / 30% / 20%
6	Trim matching	Which trims change colour with the body and which stay neutral.	Example: Rib and drawcord tonal
7	Repeats and heroes	Say which colour is expected to sell and whether a reorder is planned; it helps fabric booking.	Example: Sea Green is the hero

Filled it in? Get it priced.

Attach your tech pack to a quote request with quantity and destination. We reply with a costed quote and a sample plan, usually within five hours.

Send your tech pack for a quote

No tech pack yet? Send a reference sample instead

Plenty of first orders start from a garment you already own or a photo of one. Courier us the reference with a note on what to change — fit, weight, colour, length — and our pattern team works from it. A tech pack speeds up the first quote; it is not a condition for ordering.

Keep reading

Send the tech pack — or the reference sample

Whatever you have, send it with quantity and destination. We reply with a costed quote and a sample plan, usually within five hours.

Get a Quote